Hong Kong Baptist University, Office of the President and Vice-Chancellor Records

This collection is comprised of the records originally kept in the President's Office, covering a wide range of subjects that usually span more than one president's tenure. Materials related to the Vice-President's work can also be found in this collection. The materials in this collection are composed of correspondence, reports, meeting minutes, and other administrative documents. It is important to note that other materials of the President's Office can be found in the respective Papers of the presidents.

Many materials in this collection relate to the tenures of Dr. Lam Chi-fung and Dr. Daniel Tse. This is due to the unfortunate passing of Dr. Lam during his term, and the same secretaries continued to serve his successor, Dr. Tse. Consequently, some projects were handed over to Dr. Tse, and the records were filed together. Dr. Lam's records remained with the office until Dr. Tse retired.

The collection is organized into eight series.

Series I: Constitution and Ordinance of the Hong Kong Baptist College (1955-1988, undated) mainly contains drafts and revisions of the Constitution and Ordinance of the Hong Kong Baptist College.

Series II: Campus Development (1957-1996, undated) contains materials concerning the building and development plans for the Ho Sin Hang Campus and the Shaw Campus. The content not only covers the construction of individual buildings, but also the government reports, the foundation stone laying ceremony of the Shaw Campus, and the redevelopment projects of the Ho Sin Hang Campus in the 1980s.

Series III: Academic Affairs (1965-1998, undated) contains materials concerning the accreditation of academic programs, reports by external examiners, minutes of Junior Division Program Study Sub-Committee, course planning, closure of Civil Engineering Department, and development on continuing education, etc.

Series VI: Student Affairs (1958-1988, undated) mainly contains correspondence, minutes and reports related to university life of students, such as student admission, associations, scholarship, Homestay programs and correspondence between the Student Union and the presidents. It also contains the constitution, working reports and meeting minutes of the Student Union.

Series V: Campus Event (1948-1989, undated) mainly contains the materials related to HKBC activities, such as anniversary celebration, fund-raising campaign and forum. The materials include correspondence, articles, clippings, invitations, programs, and speeches. Please note that more information about the memorabilia created in those activities can be found in the Hong Kong Baptist University Anniversaries Celebration Memorabilia (UA.06).

Series VI: University Relations (1953-1998, undated) contains materials documenting the University's relationships with individuals and institutions, or specific types of correspondents: Southern Baptist Convention, Pui Ching Middle School, Friends of Hong Kong Baptist College,and the Government, etc.

Series VII: Administration (1956-1997, undated) mainly holds materials generally related to the administrative matters of the University, including meeting minutes of different committees, discussion on faculty and staff development, and some administrative matters in the Library, as well as some university's financial records can be found in this series.

Series VIII: President's Office (1953-2011, undated) holds materials directly related to the presidents' work. There is extensive correspondence, of which the original arrangement is generally retained. They are sorted chronologically if no preliminary reference list was found attached. Also in this series are the reference materials, congratulation letters, memoranda, etc.